Practical Information for our groups
On this page is gathered work information for our Themes and Advanced Study Groups.
If you do not find the information you seek, send an email to contact [at] pi [dot] lu [dot] se for a quick reply to your questions.
The information is divided into the following areas:
The board of the Pufendorf IAS has approved an itemized budget within a set cost frame for all Themes and ASGs. Effectively, this means that the institute manages all financial administration, no funds are paid out to groups, or departments.
The salary, for participation in a Theme, is administrated centrally, by the financial officers of the respective departments.
Any other budget items, as well as any changes, must be approved and planned with staff of the Pufendorf IAS.
The Theme cost frame is closed for expenses on the last day of term. Remaining funds stay with the institute.
Please use our billing address, cost centre 859536, and invoice reference our institute administrator:
Pufendorfinstitutet, kstn 859536
221 00 Lund
Do not forget to send us a specification of the order by email, including details like group name, chosen supplier, order, and specified cost to facilitate processing.
Guest researchers or visiting research fellows
Themes have the opportunity to invite an international guest researcher to work with the group. The conditions are that the researcher has expertise of particular interest for the Theme’s work, and that the principal part of their academic endeavours, as well as current residence, is outside of Sweden. Additionally, the researcher must be able to work full-time alongside the group on site for at least one month. The fellowship can be extended to no more than a total of 3-4 months.
The group will need a verbal agreement with the researcher, before sending in a nomination with all essential details to the institute, at least one semester in advance.
The institute will handle the employment of the guest researchers, as well as questions regarding salary, terms, accommodation, travel and insurance. The budget for this is in addition to the Theme cost frame, and is administrated by the institute.
Travel and expense reimbursement
We ask that the groups make bookings and travel arrangements for short term guests themselves. Contact Via Egencia by email or phone:
Telephone: +46 40 608 57 50
Email: customer_service [at] egencia [dot] se
Invoice all travel and expenses to the Pufendorf IAS.
Go to our billing address on this page
If expenses cannot be invoiced we ask that costs be covered by an LU employed member of the group, to facilitate reimbursement. Use the form in Primula for reimbursement and check our guide.
Go to our guide on seeking reimbursement for expenses (Swedish, PDF, 501KB, new tab)
Please contact us early on for planning and coordination of events.
General advice on planning events, digital meetings and conferences, on LU staff pages
Groups are responsible for booking catering. Open Proceedo/Lupin and select among approved suppliers. You may use the forms on the page or email and call.
Please send a receipt of the order detailing who the order is for, chose supplier, and estimated cost, to facilitate our processing of the invoice.
Send us a list of participants including affiliation (department and university) no more than a week after the event.
Always follow rules and regulations for public authorities and Lund University.
Go to Rules for entertainment (PDF, 326KB, new tab) or
Go to the Quick reference guide to entertainment (PDF, 171KB, new tab)
Add an event in the Pufendorf IAS calendar by sending us the date, time, venue, title, speaker and a short descriptive text, in both Swedish and English, well ahead of time. Also, specify if the event is closed or open to a more general audience, and whether you would like to advertise the event on the LU calendar.
Book a venue for an event
We prefer that our groups primarily meet and hold events at the institute. Book a venue by sending a request to lokalbokning [at] pi [dot] lu [dot] se. If one of our venues is not available, or unsuitable for an event, contact the institute for help booking another venue.
We ask that the coordinator/s for all Themes and ASGs enter their group into LUCRIS.
In our guide we have detailed how to add a Theme or ASG to LUCRIS
Go to the Pufendorf IAS’ guide for adding projects in LUCRIS (PDF, 292 KB, new tab)
For more general questions regarding LUCRIS, please contact the LUCRIS support at servicedesk [at] lu [dot] se.
Contact person:Cecilia [dot] von_arnold [at] lucsus [dot] lu [dot] se ( Cecilia von Arnold,) communication officer at the Pufendorf IAS
Please follow the Pufendorf IAS on social media for news, events, and more interesting information from our Themes and ASGs. If you would like advice, tips and support regarding your own group’s social media, contact us.
Pufendorf IAS on social media:
Youtube: The Pufendorf IAS_LU
Printed and Graphic materials
The Pufendorf IAS has ready templates with the LU graphic profile and institute logotype. Contact us if you would like to make posters or other printed materials.
At the start of term, our house manager will add house access to your LU cards in our security system. This includes your Theme office, which is only accessible to your Theme members, and the Pufendorf IAS staff. The office is yours throughout the Theme period and during all hours, all days of the week. To activate the card, swipe it every morning at the small control box on the ground floor next to the painting with Samuel Von Pufendorf.
For more information about our venues
Visit our page on premises and booking a venue
For more information on additional rules of condact due to COVID-19
Visit our page on COVID-19
At the back of the institute there are a number of parking spaces available to our staff as well as groups and their guests. Please pick up a parking permit from our house manager, Stephan Choquette
Parking for bicycles is available next to the parking spaces for cars, and towards the front of the garden by Biskopsgatan.
All Theme members receive a house tour with safety guidelines at the start of the term. Emergency exits are available:
- Through the appointed window in the Theme room for exits from the second and third floors.
- Through the appointed window in the recharge room for exit from the cellar.
- Through the two entrances to house, to south and to the west for exit from the ground floor.
Assembly point for evacuation is at the front of the house.
The institute is locked and access is restricted, contact our house manager for access. Windows are connected to an alarm system, please close them before you leave and before 7 pm. In an emergency, use the emergency door handles to open the door without pressing the button for unlocking.
If you are leaving and find the seal broken on the emergency door handle please alert a member of staff. If you, or a guest, accidentally break the seal or open the emergency door handle, please alert a member of staff.
Please report technical errors or damages to our house manager.
Stacey Ristinmaa Sörensen, director
stacey [dot] ristinmaa_sorensen [at] pi [dot] lu [dot] se
+46 46 222 62 10
Eva Persson, coordinator
eva [dot] persson [at] pi [dot] lu [dot] se
+46-46-222 62 03
Gisela Ferré Aramburu, administrator (on parental leave)
gisela [dot] ferre_aramburu [at] pi [dot] lu [dot] se
+46-46-222 62 06
Johanna Albihn, temp. administrator
johanna [dot] albihn [at] pi [dot] lu [dot] se
+46 46 222 62 06
Cecilia von Arnold, communications officer
cecilia [dot] von_arnold [at] rektor [dot] lu [dot] se
+46-(0)733 42 18 07
Stephan Choquette, house manager
stephan [dot] choquette [at] service [dot] lu [dot] se
+46 46 222 62 02
Malin Persson, financial officer
malin [dot] persson [at] sam [dot] lu [dot] se
+46-46-222 48 26
Ann-Katrin Bäcklund, scientific advisor
ann-katrin [dot] backlund [at] pi [dot] lu [dot] se
+46-(0)70-221 51 00